Table of contents




Every project have a specific time frame, cost, scope and dedicated resources

What do project managers do?

  1. Planing and Organizing
  2. Managing tasks
  3. Budgeting
  4. Controling costs and other facts

Project Manager roles:

Introductory project management role:

  • Junior project manager
  • Project Adminsitrator
  • Project/ Program Assitant
  • Project/ Program Coordinator
  • Project Support Specialist

Traditional Project Manager Role:

  • Project Manager
  • Project Analyst
  • Project Leader/Director
  • Project Controller
  • Technical Project Manager
  • Project Management Office (PMO) Analyst

Project manager vs Program mangers vs Portfolio Manager

Project Manager -> Program Manager -> Porfolio Manager

Project manager:

Manages a single project at a time.

Program manager:

Simultaneously manages multiple projects for a specific program.

Portfolio Manager:

Looks and manages all projects and program inside a organization

Operational Project Management role:

Maker sure the project is on budget and on schedule.

  • Operational Analyst
  • Operational Manager
  • Chief Oprating Officer

Agile roles:

  • Scrum master: Have agile knowledge
  • Product Owneer: Drive the direction of product develoment and pregress

Project Manager Value

  • Effective Prioritization: Prioritize important task according to thier importance
  • Delagation: Matching task to individual, who can best complete the work
  • Effective Communication: Communicate with teammates and stakeholders regularly

How project managers impact organizations

Focusing on the customer

Customer are always a key element to success in any business. There is not exception to that in the field of project management.

In project managment, the word "customer" refers to a person or organization that defines that requirements of the project and sets important guideline, such as budget and deadlines. In project customer can be internal or external. ##### Internal Customer: Interanal customers are the stakeholders within the organization, such as managment, project team members, resource managers, and other organizationl departments. ##### External Customers: External customers are customers outside the organization, such as clients, contractors, suppliers, and consumers.

To successfully deiliver a project, it has to meet the cusomter's standards. To meet the customer's standards, you have to make sure you clearly understand their expectations. The customer is at the center of successful project. Project managers can add a lot of value to the project by building relatinships with customers and talking the time to make sure the customer is heard and satisfied with the result

Asking the customer questions:

  1. What is the problem you would like us to help solve?
  2. How is the problem impacting your organization
  3. What prompted you to ask for help now?
  4. What is your hope for outcome of this project

Building a great team

Bring the right people in the team with right skills to ensure the team knows each individual is valued, trusted, and appriciated

Fostering relationships and communication

The project managers who add the most value are the ones who take the time to build realtionships, communicate, and treat others with consideration and respect. Project managers can set the time for a project and build relationships within thier teams and with stakeholders. Taking the time to check in daily with your team. see how they’re doing, and ask if there is anything they need help with can go a long way towards making htem feel valued and heard.

Managing projects

Help the team memebers to know about the project details and their impact on the whole project.

Breaking down the barriers

Always try to inventing new and better ways and also appreciate the team member to do this. Support the team for trying new approaches to find solution and advocate for additinal resources for the team.

Path to the project manager

  • Be really organized in personal life
  • Meeting new people and understanding people
  • Focus on communication

«««< HEAD

Responsiblities

1) Planning Organizating: * Make use of prductivity tools and create process * Create plans, times, schedules 2) Managing Task 3) Budgeting and controlling costs and other factors * Monitor and manage the budget * Track issues and risks * Manage quality * Remove unforseen barriers

Responsibitlites that utilize interpersonal skils

1) Teaching and mentoring:

  • Explain the project to team members to eliminate rework, confustion and frustration
  • Supporting the team members to exceed thier own sense of personal potential

2) Buidling relationships:

  • Learn the way to interact with person
  • Know the working style of the team members, stakeholders and the customers

3) Controlling change

  • Documentint the intial expectations of a project and clearly identifying the changes being requested.

4) Empowring team:

  • Allow the teammembers to make impact in decisions

Responsibilities when working with a cross functional team:

Clarify goals:

When working with cross-functional teams, it is important to ensure that each memeber of the team understan thier role, how they support each other,

Get team memeber with the right skills:

Find the right skilled people for thier tasks

Measure Progess:

Let the team members know that the project is on track by measuring the progress.

Reconize efforts

Reconize the efforts of each team members and appreaciate thier work.

Project Manager Skills

Enable dicisions making

  • Empower the team
  • Make the decision making process collaborative

Communicating and Escalating

Flexibility

  • Access External contrants: National Holydays, valcation, sick leave.
  • Plan for risks and chanllenges: A team memeber gets sick, A team memeber decides to quit,
  • Calculating float in schedule

Handling ambiquity:

  • Keep calm
  • Express empathy
  • Communicate what you know clearly
  • Make decisions and stick ot them: try not a second-guess your decisions in front of the team since this can lead greater uncertinty. If you need to change course, clearly communicate and explain why you have chosen ton do so to your team
  • Trust the expertise of your team.

Strong Organizational Skills

  • Planningh and scheduling software (templates, workflows, calenders)
  • Collaboration tools (email, collaboration software, dashboards)
  • Documenation (files, plans, spreadsheet)
  • Quality assurance tools ( evalueations, productivity trackers, reports)

Leadership and team dynamics

Key interpersonal skills to build realtionship with team memebers and stakeholders

  • Communication: clear feedback
  • Negotiation: Balance the needs
  • Confict mediation:
  • Understanding motivation: Learn what pushes your teammate the best

Project management lifecyle: / Waterfal basic

Initiate the project

Gain clear understanding of what they asking for, Gather stake holders, project members

  • Know the stakeholders
  • Defining Project Goals
  • Findout the purpose and mission of the project
  • What skills and resources will the project require
  • Consider what resources are avialable
  • Get Project aproval

    Make a plan

    Outlines important deadline and tasks for the project to be successful

  • Create a budget
  • Set the schedule
  • Establish your team
  • Determine roles and responsibilities
  • Planing for risking change

3) Execute & complete tasks

  • Monitor the project team
  • Break down any barriers that would slow or stop the team from completing tasks
  • Help the team aware of schedule and deliverable expections
  • Adapt to changes in the project as they arise

4) Close the project Put a small launch gathering Discuss what goes well and what didn’t

  • Ensure all tasks have been completed
  • Confirm acceptance of the project outcome
  • Document the leassons learned
  • Communicate, results with stakeholders
  • Celebrating the end of a project

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FAQ

What is portfololio?

A portfolio is a collection of projects and programs across an entire organization

Advises

  • Don’t be afraid to ask for help
  • Keep making lists, lists an lists all day
  • Start Standups

Buzzwords

  • Coordination - coordinate the internal resources to bring a ensure a successful project completion.
  • Organization - Stay focused on different tasks, multitasking
  • Leadership - lead a group of people

Agile Development:

  • Able to move quickly and easily
  • Willing to change and adapt
  • Done in pieces Time is organized into phases called sprints. Each sprint has a defined duration, with a set list of deliverables planned at the start of the Sprint.

Lean Six Sigma method

The main pricinple of this method is eliminating the wast, only value is added at each phase of production

  • Define
  • Measure
  • Analyze

  • Improve

  • Control

Today the lean manufacturing methodology reconize nine types of waste withing a operation

  • Defects
  • Excess Processing
  • Overproduciton,
  • Waiting,
  • Inventory
  • Transportation
  • Motion
  • Non utilized talent

these types of waste are often attributed to issues such as:

  • Lack of proper documentation
  • Lack of proper standards
  • Not understanding the customers needs
  • Lack of effective communication
  • Lack of process Control
  • Inefficeint process desing
  • Failures of managment

Lean 5s

You can achieve this by using the pillars of tlean 5s quility tool: 1) Sort: Remove all items not needed for current production operations and leave only the bare essentials 1) Set in order: Arrange needed items so that they are easy to use. Label items so that anyone can find them or put them away. 1) Shine: Keep everthing in the correct place. Clean your workspace every day. 1) Standardize: Perform the process in the same way every time. 1) Sustain: Make habit of maintaint correct procedures and instill this disipline in you ream. Lean tool: Kanban board

Six sigma

1) Always focus on the customer 1) Identify and understan how the work gets done. Understand how work really happens 1) Make your process flow smoothly. 1) Reduce waste and concentrate on values 1) Stop defects by removing variation 1) Involve and ollborate with your team 1) Approach improvement activity in a systematic way.

Organizational Structure:

1) Classic Organizational Structure / Functional Organization Structure

2) Matrix Organizational Structure /